• Match invoices to receiving documentation.
  • Reviews all invoices for appropriate documentation and upload to approval application software.
  • Code invoices relative to the department approving the invoice and the chart of accounts.
  • Identify and obtain credits due from vendors where appropriate.
  • Verify and reconcile vendor statements.
  • Maintain electronic files of paid and unpaid invoices and paid checks.
  • Download, review and post electronic vendor invoices.
  • Review A/P Aging and select invoices to be paid.
  • Print check runs, match invoices with checks and submit for approval and release.
  • Reconcile the A/P Aging to the G/L balance.
  • Answer vendor inquiries in a timely fashion.
  • Perform other duties and responsibilities as required or assigned.


  • Must be proficient in Microsoft Word, and Excel, general ledger software and knowledge of Window based applications.
  • Accurately and quickly work a 10-key pad.
  • Prepare clear and concise spreadsheets in Excel.
  • Must be customer service-oriented.
  • Possess excellent organizational, writing and communication skills.
  • Have the ability to multi-task in a fast paced, constantly changing environment.
  • Be organized and detail-oriented.
  • Be able to work independently without constant supervision.
  • Ability to work in a team environment.

Desired but not required:

  • Familiar with Accpac ERP
  • Understand use tax
  • Understand loan amortization schedules
  • Familiar with fixed asset capitalization

Job Type: Full-time